Information Publication Scheme

Information available from Dover Town Council under the Freedom of Information publication scheme

Class 1 –Who we are and what we do

(Organisational information, structures, locations and contacts)

Class 2 –What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure,

procurement, contracts and financial audit)
Class 3 –What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Class 4 –How we make decisions

(Decision making processes and records of decisions)

Class 5 –Our policies and procedures

(Current written protocols, policies, and procedures for delivering our services
and responsibilities

Class 6 –Lists and Registers

(Currently maintained lists and registers only)

Class 7 –The services we offer

(Information about the services we offer, including leaflets, guidance and

newsletters produced for the public and businesses)

Information to be published	How the information can be obtained
Class 1 – Who we are and what we do (Organisational information, structures, locations and contacts) Dover Town Council Maison Dieu House Biggin Street Dover Kent CT16 1DW Email: Julia.bensted@dovertowncouncil.gov.uk Website: http://www.dovertowncouncil.gov.uk/ Offices open from 9am – 5pm Monday to Friday (excluding Bank Holidays)
Who’s who on the Council and its Committees	Website see links to left - Council & Policies/Hard Copy
Contact details for Town Clerk and Council Staff	Website – Councillors -Staff/Hard Copy
Location of main Council office and accessibility details	Website – Council & Policies -Staff/Hard Copy
Staffing Structure	Website – Council & Policies -Staff

Class 2 – What we spend and how we spend it (Financial Information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Annual return form and report by auditor	Website- Council & Policies -Financial/Hard Copy
Precept	Hard Copy
Council Budget	Website/Hard Copy
Financial Standing Orders and Regulations	Website/Hard Copy
Grants register	Hard Copy
List of current contracts awarded and value of contract	Hard Copy
Members allowances and expenses	Website – Council & Policies-Financial/Hard Copy

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
Ambition Plan 2011-2014	Website/Hard Copy
Annual Report to Town Meeting	Website/Hard Copy

Class 4 – How we make decisions (Decision making processes and records of decisions)
Timetable of meetings (Council, any sub-committee meetings and meetings)	Website-Council meetings/Hard Copy
Agendas of meetings	Website-/Hard Copy
Minutes of meetings	Website-Council meetings/Hard Copy
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting	Hard Copy available to view in Town Council office
Responses to consultation papers	Hard Copy
Responses to planning applications (included in planning minutes )	Website-Council meetings-Planning/Hard Copy

Class 5 – Our policies and procedures (Current written protocols, policies, and procedures for delivering our services and responsibilities)
Policies and procedures for the conduct of council business:- Procedural standing orders Committee and sub-committee terms of reference Code of Conduct Policy Statements	Website/Hard Copy Website/Hard Copy Website/Hard Copy Website/Hard Copy
Policies and procedures for the provision of services and about the employment of staff:- Internal policies relating to the delivery of services/job descriptions Disability Discrimination policy Equality and Diversity policy Health and Safety policies Recruitment policies Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Website/Hard Copy
Information security policy	Hard Copy
Records management policies (records retention, destruction and archive	Hard Copy
Data protection policies	Hard Copy
Schedule of charges (for the publication of information)	See bottom of page/Hard Copy

Class 6 – Lists and registers (Currently maintained lists and registers only)

Assets Register	Hard Copy
Register of members’ declaration of interest	Contact Monitoring Officer at Dover District Council
Register of gifts and hospitality	Hard Copy

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
Allotments	Website/Hard Copy
Parks, playing fields and recreational facilities	Hard Copy
Burial Grounds and Closed Churchyards	Not Applicable
Community meeting facilities	Hard Copy
Memorials	Hard Copy
Bus Shelters	Not Applicable
Markets	Not Applicable
Public Conveniences	Hard Copy
Seating and open spaces	Hard Copy
A summary of services for which the council is entitled to recover a fee, together with those fees e.g. burial fees	Not Applicable

Additional Information
Any information that is not itemised by the lists will be published here.

Schedule of Charges
Type of Charge	Cost of Charge
Photocopying (Black and White)	10 pence per sheet
Postage	Actual cost of Royal Mail standard 2nd Class

Dover Town Council